Rental Property Maintenance Planner Landlord Repair + Preventive Maintenance Tracker | Excel & Google Sheets

**Rental Property Maintenance Planner Spreadsheet | Landlord Repair & Preventive Maintenance Tracker | Excel & Google Sheets** Keep every repair, maintenance job, vendor and recurring property task organised in one clear system with the **SheetSmithery Rental Property Maintenance Planner**. Designed for landlords, property investors and small property managers, this interactive workbook helps you stay on top of both **reactive repairs and preventive maintenance** without needing a complicated full-property accounting system. Track issues from the moment they are reported, monitor overdue jobs, compare quoted and actual costs, schedule recurring maintenance, manage contractors and see which properties are generating the most maintenance pressure. ### WHAT’S INCLUDED - Premium Rental Property Maintenance Planner workbook - 7 connected spreadsheet tabs - Interactive maintenance dashboard - Property register - Reactive maintenance log - Preventive maintenance schedule - Vendor and contractor tracker - Annual maintenance review - Quick Start Guide PDF - Goodnotes-friendly Rental Maintenance Companion PDF - Read Me - Personal Use Licence ### INTERACTIVE DASHBOARD Get a clear overview of your rental portfolio with live information including: - Open repairs - Overdue maintenance jobs - Year-to-date maintenance cost - Preventive maintenance due soon - Open jobs by priority - Cost by property - Most urgent repairs - Upcoming preventive maintenance - Property condition - Maintenance spend by category The dashboard updates automatically as you add or update maintenance records. ### PROPERTY REGISTER Add each property once and track: - Property ID - Property name or unit - Address - Property type - Year built - Tenancy status - Annual maintenance budget - Open maintenance jobs - Overdue jobs - Year-to-date maintenance cost - Last property review - Property condition - Notes ### REACTIVE MAINTENANCE LOG Record repairs and maintenance issues from report through to completion. Track: - Reported date - Property - Area of the property - Issue or repair - Priority - Who reported it - Assigned vendor - Target completion date - Completion date - Quoted cost - Actual cost - Status - Days open - Tenant impact - Notes Automatic status flags help highlight: **OVERDUE • URGENT • DUE SOON • ON TRACK • CLOSED** ### PREVENTIVE MAINTENANCE SCHEDULE Plan recurring and seasonal maintenance before small issues become expensive repairs. Perfect for tracking: - Boiler servicing - Heating maintenance - Electrical checks - Smoke alarms - Plumbing inspections - Roof checks - Gutter cleaning - Appliance servicing - Damp and moisture checks - Exterior maintenance - Garden maintenance - Seasonal property checks Set the maintenance frequency and the planner automatically calculates the **next due date and days remaining**. ### VENDORS & COSTS Keep trusted contractors and service providers organised. Track: - Vendor - Trade - Contact details - Preferred vendor status - Response rating - Cost rating - Notes The workbook also compares: - Number of jobs - Quoted cost - Actual cost - Cost variance - Maintenance budget by property - Remaining budget - Percentage of budget used ### ANNUAL MAINTENANCE REVIEW See how maintenance changes throughout the year with: - Monthly reactive repair cost - Preventive maintenance cost - Total maintenance spend - Jobs reported - Jobs completed - Overdue preventive tasks - Average days jobs remain open - Maintenance cost charts - Completion trends The Annual Review also includes prompts to help identify recurring problems, high-cost properties and maintenance priorities for the following year. ### DESIGNED TO BE EASY TO USE The workbook uses: - Dropdown menus - Automatic formulas - Conditional formatting - Live dashboard cards - Charts and graphs - Realistic example data - Clear input areas - Professional property-management styling - No default spreadsheet gridlines No macros, VBA or Power Query are required. ### EXCEL + GOOGLE SHEETS Supplied as an **XLSX workbook** for Microsoft Excel and normal Google Sheets import. Minor differences in fonts, dropdown indicators or chart appearance may occur when imported into Google Sheets. ### GOODNOTES COMPANION INCLUDED You also receive a separate Goodnotes-friendly PDF with printable/digital pages including: - Property Maintenance Check - Vendor Job Sheet - Seasonal Maintenance Plan - Monthly Maintenance Review The PDF can also be used with Notability and other PDF annotation apps. Please note: **the spreadsheet itself is not a Goodnotes file.** ### WHO IT’S FOR Ideal for: - Private landlords - Small rental property portfolios - Property investors - Property managers - Airbnb and short-term rental owners - Buy-to-let landlords - Anyone managing repairs across multiple properties - Anyone wanting a dedicated maintenance system without a full accounting workbook ### DIGITAL DOWNLOAD This is a **digital download**. No physical product will be posted. ### PERSONAL USE For personal use by the original purchaser only. Files may not be resold, redistributed, shared, sublicensed or uploaded to template libraries. ### DISCLAIMER This planner is an organisational property-maintenance tool only. It does not provide legal, regulatory, safety, financial or professional property advice.